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BARKHAM PARISH
COUNCIL |
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Minutes of meeting of
the Barkham Parish Council held on 14th February 2006 |
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in
Barkham Village Hall at 8.00 p.m. |
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Present:
Mrs P. Stubbs (in the Chair), Mr. M. Clark, Mr.J.Shepherd, Dr. R. Loader,
Mr. R. Newman, |
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Mr. F. Postlethwaite, three
members of the public and the Clerk. |
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Apologies:
Mr. S. Goldring (work commitments), Mr F.A. Scott (ill) and Mr. D.
Oxbrough (work commitments) |
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06/756 Minutes
of meeting held on 10th January 2006 were approved and signed
as a true record. The Planning
Meeting which was due to be held on 24th January did not take place due to
insufficient planning applications. |
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06/757 Co-Option
of new Councillor
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Dr.
Roger Loader was co-opted on to Barkham Parish Council, proposed by Mr.
Newman and seconded by Mr. Postlethwaite.
The Declaration of Acceptance of Office was duly completed and
signed. |
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06/758 Matters
arising
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05/711
Reply received from WDC concerning the street naming policy.
WDC has a policy to consult with Parish Council’s when a new road
is being considered and it is the Parish Council which decides on the name
to be used. Naming a road is a
lengthy process and due to construction time the consultation generally
fits in with Parish Council meeting timetables.
With house name changes WDC do not consult the Parish Councils
unless it is a building of historic note when consultation takes place as
a mater of courtesy. The Royal
Mail Address Service used to monitor all name changes as due to their
countrywide database which is postcode sorted and enables information on
close adjoining properties within neighbouring Local Authorities.
Duplication of house names/postcodes is therefore avoided.
House name changes are often processed in a short time scale and
sometimes retrospectively. “The
Coach House” was not a duplication as the official street numbering for
Barkham manor was 1 – 10 Barkham Manor.
Once a property has a number it needs to be used in all
correspondence as this links to the official postcode linked to the
property by Royal Mail. With
regard to the properties at Coppid Hill, the difficulty with the
properties is that some face onto
Barkham Road
and some access off
Barkham Road
. Plot 1 was named in 2003,
Plots 2 and 3 in 2004, plot 4,5 and 8 in 2005 and some are still
unoccupied, for these reasons the existing house name position was
continued rather than giving a new road name and numbered. |
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05/445 Clerk reported that the SID
can only be used in daylight hours between 8.00 a.m. and 6.00 p.m. Monday
to Friday, therefore it would be better to wait until the lighter evenings
before we request that SID be positioned in
Barkham Street
and
Langley Common Road
. Clerk also requested the
police camera van be positioned on the forecourt of the Post Office,
Thames Valley Police have confirmed that
Bearwood Road
is already on the list to be investigated. |
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06/749
Reply received from Mr. Ritchie, the Senior Planning Officer
regarding our letter seeking clarification of the area referred to as
Barkham Hill. He states that
WDC currently refers to the properties in the area broadly enclosed by
Doles Hill /
Barkham Road
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Sandy
Lane and
Bearwood Road
as Barkham Hill. The precise
boundaries are defined in the Local Plan, these boundaries are being
reviewed as part of the Local Development Framework. |
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06/750
WDC have installed a bin at the top of The Junipers where the
youngsters gather and rubbish is dropped, it is hoped that the provision
of the bin will encourage them not to drop their rubbish but use the bin
instead which will be emptied every Wednesday.
The bin is not being emptied, Clerk to request that the bin is
emptied and also the bin which is located at the junction of
Bearwood Road
and The Lilacs. |
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06/759 Public
Session
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A member of the public alerted us
to the fact that gypsies have moved into the car parks at Fishponds Road
Industrial Estate and they have also been seen in Barkham, we must all be
extra vigilant. The hedges are being trimmed back at
Barkham
Bridge
and also the bushes around the banks of the brook by a local farmer. |
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06/760 Planning
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F/2006/6690
30 The Lilacs
Delegated |
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Proposed conversion of existing garage to kitchen and
No Comment |
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dining room. |
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Page 06/458 |
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F/2005/6654
6 Silver Birches
Delegated |
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Proposed single storey rear extension to dwelling.
No Comment |
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F/2006/6710
32 Barkham Ride, Finchampstead.
Proposed |
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Proposed erection of 5 dwellings and demolition of
No Comment |
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existing dwelling. |
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Adjoining Parish Consultation |
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F/2006/6724
384 Barkham Road
Delegated |
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Proposed formation of new access and stopping up of
No Comment |
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existing access with fence panels. |
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Adjoining Parish Consultation |
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F/2006/6716
18 Aggisters Lane
Delegated |
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Proposed two storey extension to dwelling and front
No Comment |
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porch extension. |
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AG/2006/6830
Barkham Manor Farm, Barkham Road
Proposed |
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Application for prior agricultural determination for the
Opposed |
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proposed erection of 4 buildings for agricultural use. |
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Mr. Shepherd declared an interest
and did not participate in the discussion.
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Clerk to write to WDC opposing
this application. The proposed
buildings which are annotated on the plans as storage for two tractors,
hay storage, toilets, rest room and food preparation area are totally out
of character with the surrounding area which is designated as an Area of
Special Landscape Importance. They
are more on an industrial scale and will have a huge visual impact on the
countryside. The access will
be via the bridleway which is not intended for heavy usage only horses and
pedestrians and any heavy vehicles will destroy the bridleway, the tarmac
road is a private road and is owned by Barkham Manor.
If these plans were to be passed BPC would like to see strict
covenants added which stipulate that this development is not for business
purposes and no commercial activity is to take place and that the access
is not to be via the tarmac road. Mrs
Stubbs will list this planning
application for inclusion in the next Development Control Meeting.
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F/2005/6369
26 The Woodlands
Approved |
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Proposed single storey rear extension to dwelling to |
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form conservatory. |
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F/2005/5988
58 – 62
Langley
Common Road
Refused |
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Proposed erection of two dwellings. |
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Reason:
The proposal by virtue of its scale and layout is considered to
present a piecemeal form of development and as such is considered to
result in detrimental harm to the future development potential of the
site. |
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F/2005/6378
14 The Lilacs
Refused |
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Proposed additional fencing to side of dwelling. |
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Reason:
The proposal will create a tunnelling effect which would adversely
impact upon the perception of safety for the users of the footpath. |
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F/2005/4452
28 – 30
Langley
Common Road |
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Proposed erection of 2 replacement dwellings with access and |
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parking, demolition of 2 dwellings. |
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Mr. Lettin the Enforcement Officer
from WDC advised that he has served a notice stating that all building
materials must be kept within the confines of the designated building plot
and must not encroach onto the agricultural field. |
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06/761 Highways
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Letter received from WDC
requesting a list of nameplates which are missing, damaged or time expired
as funding is available until the end of March.
Clerk to reply requesting a new “
Barkham Road
” sign at the junction of
Langley Common Road
and
School Road
. Also a new “The Junipers
nos 19 - 37” at the top of the hammerhead. |
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It was also noted that there is a
post outside
46 Bearwood Road
which has a light at the top but no warning notice on it and there is also
a new post with a triangular warning notice but no light.
Clerk to write to WDC requesting that the work is finished. |
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Mr. Clark reported that it is the
intention of the Village Hall Committee to close the entrance to the field
from the car park, thus forcing the farmer to reopen the entrance on to
Barkham Street
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06/762
Discussion Topics and
Questions to be submitted to Sergeant Cull
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Sergeant Cull has agreed to attend
the next meeting of the Parish Council on 14th March.
Issues to be brought up are:- |
| Rubbish being continually dumped in
Commonfield Lane
with suggested methods of preventing it from happening. |
| Cars driving into
Coombes Lane
late at night, local residents feel uneasy and find it disturbing.
Random police patrol suggested |
| Speeding cars along
Bearwood Road
in the early morning between 6.30 – 7.30 a.m.
Suggest a police patrol car to be parked on the forecourt of The
Post Office. |
| Problems of underage drinking.
Mrs Stubbs continually finds empty bottles and cans in the bins at
the Post Office which would imply that the persons concerned are unable to
take the rubbish home. |
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To consult with Sergeant Cull how
often it would be beneficial to meet, maybe quarterly and to have this
item at the beginning of the meeting in order not to detain Sergeant Cull. |
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06/763
Affordable Housing in Barkham
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The next step would be to
ascertain whether there is a need in Barkham.
The CCB and the Rural Housing Trust specialise in this field and
have offered to come and talk to BPC.
If we decide to proceed this would entail delivering a survey to
all the houses in Barkham, this could be done by BPC, it is then posted
back to the Rural Housing Trust where it is professionally analysed to
decide if there is a need. Mr.
Newman and the Clerk to organise the presentation.
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06/764 To
Discuss the Parish Boundary of Barkham
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A reply was received from S.
Nelson-Wehrmeyer, Head of Legal Services at WDC outlining the procedure
regarding the possibility of moving one or more areas of the parish
boundary. |
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The main legislation governing
parish boundaries is the Local Government and Rating Act 1997. In this Act
it states that District Councils have a duty to keep under review the
boundaries in their area. There is a formal procedure for this which is as
follows: |
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The District Council decides to
review parish arrangements (this includes the moving of a parish boundary)
and publicises the review and the subject matter. |
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Representations can be made about
the review for a specified period. |
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The District Council considers any
representations and decides whether to make formal draft recommendations -
these are then publicised. |
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The District Council receives and
considers any representations made on the draft recommendations and
decides whether to submit the recommendations to the Secretary of State.
Again the outcome is publicised. |
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Recommendations are sent to the
Secretary of State. |
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Secretary of State may direct
Local Government Commission to consider the recommendations, then makes a
decision on the proposals. |
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When considering a review a
District Council must have regard to the need to reflect the identities
and interests of local communities, and to secure effective and convenient
local government. |
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The general feeling of BPC is that
the parish boundaries no longer seem logical.
With the depleting use of Arborfield Garrison which now has more
private housing the population has moved from being transitionary to a
stable community which could be a community of its own, with this in mind
the other boundaries could be reviewed to resolve any anomalies.
Clerk to write to Arborfield PC, Finchampstead PC, Swallowfield PC
and Shinfield PC to ascertain their views on the subject.
Another point which must be bourn in mind is the possible cost to
BPC.
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06/765 Finance
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SPISE – fee for 3 people to
attend a workshop “Housing Design & Density”
981 £36.00 |
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WDC – 1 skip at The Junipers
& 1 refuse lorry at Old Village Hall
982 £238.53(£203 exc VAT) |
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for January |
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Neat Ideas – stationery
983 £100.96 (£85.92 exc VAT) |
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Page 06/460 |
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Standing Order for Clerk’s
salary for February
£426.23 |
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Standing Order to Royal Bor.
Windsor – Pension Fund for Clerk
£67.77 |
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for month of February
(Employee & employer contribution) |
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To date 802 books have been sold,
an income of £4200.74, thus leaving 198 unsold, and the Council is now in
credit to the amount of £235.07. |
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The expenditure for the year was
discussed and agreed. A
precept of £22000 for 2006/2007 was formally adopted.
Unanimous. Details are
documented in Appendix A . The
new pay scale from NALC for the Clerk comes into force as of 1st
April 2006, it was agreed in the Precept to award the Clerk SCP 22 based
on experience and performance in the role. |
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06/766 Lottery
Grant Application for Youth Club Project
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The
application has been returned because the Lottery Fund can only award
grants if the money is spent within a year of the award.
Our application was to run a pilot youth club from September 2006
to July 2007. As such BPC
could either bring the start date forward to April, which after
consideration would not be a good time to start a new venture with the
holidays in July, or reapply in June.
Therefore it was decided to start the Club in September in line
with the new school term. BPC
have been advised that we can reapply using the same form but with new
date and re-signed by either a policeman or a headmaster. The issue is
that BPC will have to commit to running the club prior to knowing if
the lottery grant has been successful.
It is considered that BPC stand a good chance of being awarded the
grant, so it was decided to proceed, and if necessary fall back on
reserves to fund the full amount if BPC are unsuccessful.
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06/767 Unitary
Authority Councillor's Report
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Mrs Stubbs reported that she had a
meeting with Kate Fuller at WDC (Traffic Management) regarding the
priority at
Barkham
Bridge
and it was agreed to have a meeting with the Member who sits on the
Highways Board and Mrs Wicks who lives at 1 Barkham Cottages next to the
bridge. |
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06/768 Correspondence
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Thames
Water – a scheme is to be undertaken to alleviate
foul flooding to several properties on
Langley Common Road
. To lay 70m of new sewer at the rear of 52 LC Rd., replace 400m of
existing sewer between there and Langley Pond Farm and lay 380m of new
sewer in the fields adjacent to Wood Lane, to connect into a larger sewer
near Barkham Brook. Work will
start March 2006 and be completed by July 2006. |
| Daly International – Proposed
alterations to existing Vodafone Mobile Phone Base Station at CS93
Winnersh,
Bearwood
College
,
Bearwood Road
. No comment. |
| Joint Strategic Planning Unit – Joint
Minerals and Waste Scoping Report Consultation 16 Jan – 20 Feb.
Mr. Goldring to consider on behalf of BPC. |
| WDC Wokingham Residential Design Guide
– invitation to two workshops 8.2.06 at Woodley and 17.2.06 at Shinfield.
Mr. Newman to attend the session 17/2. |
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Distribution
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WDC Planning Applications Input
& Decisions issued for the period 19.12.05 – 30.12.05. |
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WDC Agenda for Meeting of the
Scrutiny Committee 18.1.06. |
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WDC Agenda for Meeting of the
Licensing and Appeals Committee 19.1.06. |
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WDC Street
Naming & Numbering – Plot 6 Barkham Road will be
known as Quarter Hill House,
Barkham Road
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WDC Planning Applications Input
& Decisions Issued for the period 2.1.06 – 6.1.06. |
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WDC Staff Bulletin
Issue 1. |
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BALC The Communicator. |
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WDC Agenda for Meeting of the
Executive 26.1.06. |
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WDC Agenda for Meeting of the
Council 26.1.06 |
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WDC Minutes of Committee Meetings
for the period 5.10.05 – 12.1.06. |
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WDC Planning Applications Input
& Decisions Issued for the period 9.1.06 – 13.1.06. |
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Villages Youth Report September 05
– January 2006. |
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WDC Agenda for Meeting of the
Development Control Committee 1.2.06. |
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WDC Planning Applications Input
& Decisions Issued for the period 16.1.06 – 20.1.06. |
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The Volunteer. |
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Page 06/461 |
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WDC Agenda for Meeting of the
Housing Consultative Forum to be held on 2.2.06. |
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WDC Staff Bullletin. Issue 1. |
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WDC Agenda for Meeting of the
Executive on 8.2.06. |
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WDC Planning Applications Input
& Decisions Issued for the period 23.1.06 – 27.1.06. |
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WDC Minutes from
Telecommunications Roll Out Meeting held on 19.1.06. |
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South East Water – Water Mains
Replacement Scheme along the
Finchampstead Road
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Bigtimes Lottery Magazine. |
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WDC Agenda for Meeting of the
Scrutiny Committee 15.2.06. |
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Arborfield News Issue 49. |
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WDC Agenda for Meeting of the
District Council / Parish Council Conference to be held 8.3.06. |
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WDC Vacancies For LEA Governors. |
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WDC Staff Bulletin Issue 3.
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Meeting closed at 10.05 p.m. |
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Next meeting of
full Council will be held on 13th March at
8 p.m. |
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Next meeting of Planning Committee
will be held on 28th February 2006 at 7.30 p.m. |
