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Planning the Queen’s Jubilee in Barkham
You may be interested to hear about the background
planning arrangements that went into organising this event, which took place
on 22nd June. The
first Planning Committee meeting took place last October, by which time quite
a lot of preliminary work had been done.
The main question at that time was the venue.
You will all know the limitations of the Village Hall in terms of
location and space. So the
idea of holding it in the Junipers was considered.
This would need major infrastructure preparation – marquees, toilets,
and electricity for a start. The
cost would be prohibitive – unless we could get a Lottery Grant.
The Awards for All Lottery office in Guildford had given the BVRA an
award for the Millennium celebrations, so we went back to them and they were
most helpful. Within a
month of applying we had been granted the £4,881 for which we asked. By the end of November, therefore, planning went into
overdrive for our most ambitious - and risky - project to date.
Apart from the BVRA the Planning Committee included the Parish Council,
the Village Hall Committee, Barkham Wives, California Flower Club, as well as
several individual residents. At
the first meeting there were 6 people present – at the last one there were
over a dozen! Everyone was brilliant, pooling local knowledge,
contacts, skills and creating a splendid team. Everyone gave a great deal of time and energy, and
bundles of enthusiasm. What were our main problems? Well, part way through planning we were nearly thrown
off course when we heard that WDC required us to have a Public Entertainment
Licence. This would add £400
to the budget, and involve an immense amount of red tape.
Luckily, after meeting with Council staff, we were able to compromise
and say that the event would be a private one for BVRA members and guests,
with entry to the evening functions by programme only. Then we had to supply electricity to the site.
Not just any old electricity, but power sufficiently stable to allow
the Disco to run properly! The
generator was the single most expensive item apart from the marquees, and over
twice our original estimate! Then
add in insurance, and other health & safety needs, and the cost soon
mounted. Our final budget was well over £6,000. Full financial details will be published in the next
newsletter as well, of course, as being sent to the Lottery board. We must give heartfelt thanks to all our generous
sponsors and supporters. Awards
for All, of course, come first in the list.
Without them the event would not have happened.
Then our local sponsors deserve mention - Barkham Antiques Centre, Oak
Lodge Gardening and Peter Robins. Debbie
McCarthy, Creative Director and Co-founder of Oculus Design &
Communications Ltd, based in Reading, designed the splendid programmes in her
spare time as well as providing other artistic support.
Thank you, one and all. Digby Carter
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